Last updated: 16 July 2026

1. Who we are

This website, www.unionworx.co.uk, is operated by JARR PROPERTY INVESTMENT LTD, trading as Union Worx (“Union Worx”, “we”, “us”, “our”).

JARR PROPERTY INVESTMENT LTD is a company registered in Scotland with company number SC856012 and registered office at 20 Nicolson Street, Edinburgh, EH8 9DH.

We provide serviced office and coworking accommodation at 125 Union Street, Aberdeen.

JARR PROPERTY INVESTMENT LTD is the data controller of the personal data described in this policy. Any reference to Union Worx in this policy, on this website, or in our documentation is a reference to JARR PROPERTY INVESTMENT LTD trading as Union Worx.

If you have any questions about this policy or how we handle your personal data, contact us at contact@unionworx.co.uk or write to us at 125 Union Street, Aberdeen.

2. The personal data we collect

We collect personal data in the following ways:

• Enquiries and viewings: Your name, email address, telephone number, company name and the content of your message when you enquire about our offices, book a viewing, or contact us through this website, by email or by telephone.
• Licensees and their staff: Identity, contact, company and billing information (including bank or payment details) needed to enter into and administer a licence agreement, verify identity, and collect payment.
• Visitors and building access: Names and contact details of visitors signed in at the building, and records generated by door entry and access control systems.
• CCTV: Images captured by CCTV operated at 125 Union Street for the safety and security of occupiers, visitors and the property.
• Building WiFi: Device identifiers and connection logs where you use WiFi provided at the building.
• Website usage: Technical data such as IP address, browser type and pages visited, collected through cookies and similar technologies when you use this website.

We do not knowingly collect personal data from children, and this website is not directed at them.

3. How we use your personal data and our lawful bases

We only use your personal data where the UK GDPR allows us to. We rely on the following lawful bases:

• Contract: Responding to enquiries, arranging viewings, and taking steps at your request before entering into a licence agreement.
• Contract: Performing our licence agreements, including billing, account administration and providing building services.
• Legitimate interests: Operating and securing the building (including CCTV, access control and visitor records), improving our website and services, and managing our business.
• Legal obligation: Maintaining accounting records and complying with legal and regulatory obligations.
• Consent: Sending marketing communications where required, and setting non-essential cookies.

Where we rely on legitimate interests, we have balanced those interests against your rights and freedoms. You can ask us for details of that assessment at any time.

4. Marketing

We may send you information about our offices and services where you have enquired about them or where you have consented.

You can opt out at any time by using the unsubscribe link in any message or by emailing contact@unionworx.co.uk.

We do not sell your personal data.

5. Who we share your personal data with

We share personal data only where necessary, with:

• Service providers who support our business, such as IT, website hosting, email, payment processing, accountancy and building security providers.
• Professional advisers, including lawyers, accountants and insurers, where reasonably necessary.
• HMRC, regulators, law enforcement and other authorities where required by law.
• Prospective buyers or investors in the event of a sale, merger or reorganisation of our business, under appropriate confidentiality protections.

All service providers processing personal data on our behalf do so under contracts requiring them to keep it secure and use it only on our instructions.

6. International transfers

Your personal data is generally stored and processed in the United Kingdom.

Where any of our service providers process data outside the UK, we ensure appropriate safeguards are in place, such as a UK adequacy decision or the UK International Data Transfer Agreement or Addendum.

7. How long we keep your personal data

We keep personal data only as long as necessary for the purposes it was collected for, including satisfying legal, accounting and reporting requirements.

As a guide:

• Enquiry data is kept for up to 12 months after our last contact.
• Licensee and billing records are kept for 6 years after the end of the licence in line with legal and tax requirements.
• CCTV footage is retained for 30 days unless required for an incident investigation.
• Visitor and access records are kept for 12 months.

8. Security

We have put in place appropriate technical and organisational measures to prevent your personal data from being accidentally lost, used, accessed, altered or disclosed in an unauthorised way.

Access to personal data is limited to those who have a business need to know it.

We have procedures in place to deal with any suspected personal data breach and will notify you and the Information Commissioner’s Office where legally required.

9. Your rights

Under UK data protection law, you have rights including:

• Access: A copy of the personal data we hold about you.
• Rectification: Correction of inaccurate or incomplete data.
• Erasure: Deletion of your data in certain circumstances.
• Restriction and objection: Restriction of, or objection to, our processing in certain circumstances, including direct marketing.
• Portability: Receipt of your data in a structured, machine-readable format where processing is based on consent or contract.
• Withdraw consent: Withdrawal of consent at any time, where consent is our lawful basis.

To exercise any of these rights, email contact@unionworx.co.uk.

We will respond within one month. There is no fee unless a request is manifestly unfounded or excessive.

10. Cookies

This website uses cookies and similar technologies.

Essential cookies are needed for the website to function.

We will only set non-essential cookies, such as analytics cookies, with your consent, which you can withdraw at any time through your browser settings or our cookie controls.

11. Third party links

This website may include links to third party websites.

Clicking those links may allow third parties to collect data about you.

We do not control those websites and are not responsible for their privacy practices.

We encourage you to read the privacy policy of every website you visit.

12. Complaints

If you have a concern about how we handle your personal data, please contact us first at contact@unionworx.co.uk and we will do our best to resolve it.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at www.ico.org.uk or on 0303 123 1113.

13. Changes to this policy

We may update this policy from time to time.

The latest version will always be published on this page with the date it was last updated.

Significant changes will be brought to your attention where appropriate.